Face-to-face planning without lifting a finger.

Ella hosts unlimited video planning sessions with every couple. She listens, remembers every detail, and keeps the entire wedding organized, so your venue team only steps in when it actually matters.

Apply for enrollment See how a session works

Planning meetings are where venues lose hours and couples lose patience.

Most venue owners spend six to ten hours a week on planning calls. Walking through menus. Re-explaining floor plans. Re-typing notes. Chasing decisions across email, text, and three different team members. The work is essential, and it bleeds revenue out of every other part of the business.

A planning callElla, any time

This weekCoordinator calendar9 hon planning calls

Mon

Tue

Wed

Thu

Fri

9am11am1pm3pm5pm7pm

Mon

10am Walking through menus

3pm Re-explaining floor plans

Tue

11am Guest count call

5pm Re-typing notes

Wed

9:30am Chasing decisions

Thu

1pm Decor walkthrough

6:30pm Walking through menus

Fri

2pm Re-explaining floor plans

Ella, any time

Unlimited sessions, whenever each couple wants one.

Walking through menusRe-explaining floor plansGuest count callRe-typing notesChasing decisionsDecor walkthroughWalking through menusRe-explaining floor plans

Ella hosts unlimited sessions on your venue’s schedule, not yours.

Alpha Venue replaces the bottleneck with a fully autonomous AI wedding and event planner who handles unlimited face-to-face video planning sessions whenever each couple wants one. Trained on your venue’s real voice, your packages, your pricing, your floor plan, your policies, Ella plans like the best member of your team. She just does not need to sleep, take a day off, or hand off to someone new.

Unlimited video sessions
Couples can run a planning meeting at 9pm on a Tuesday or 11am on a Sunday. No calendar gatekeeping, no “let me check and get back to you.”
Tuesday
6:00pm
Ella is available
Drag the hand. Every hour opens.
Trained on your venue
Ella knows your packages, your floor plans, your decor, your vendor list, your FAQs, and your objection library, so every answer sounds like it came from you.
What Ella has studiedCelebrations on the River
- Packages and pricingLearned
- Floor plansLearned
- Decor catalogueLearned
- Vendor listLearned
- FAQsLearned
- Objection libraryLearned
Remembers every detail
Floor plans, timelines, menu selections, decor, vendor list. Every decision captured during the meeting flows directly into the couple’s planning portal.
Session · Saturday 9:47pm
Planning portal
Hollis & Reyes · Saturday 26 September
- Floor planNothing yetSweetheart table by the river windows
- TimelineNothing yetFirst look at 4:15pm
- MenuNothing yetPlated salmon, dill sauce
- DecorNothing yetBlush linens, gold chiavari
- VendorsNothing yetFlorist arrives 1pm, Court Yard door
Sweetheart table by the river windowsFirst look at 4:15pmPlated salmon, dill sauceBlush linens, gold chiavariFlorist arrives 1pm, Court Yard door
Always-on replay
Every conversation logged. Every decision timestamped. Your human coordinators inherit a complete record the moment they step in for the final execution.
Recorded · Hollis & Reyes
00:0016:12
Timestamped decisions
Drag through the meeting to see what was decided.

Every detail. Every couple. Every time.

Ella is more than a virtual meeting host. She has the collective knowledge of hundreds of professional wedding planners. While your team is executing unforgettable moments, Ella is meeting with couples making sure nothing slips through the cracks.

An actual moment

Saturday, 9:47pm. The couple logs in and reviews their wedding.

90 days out. They are lying in bed debating whether to add the carving station to the dinner menu. They open their laptop.

Ella greets them by name. She pulls up the current menu, walks them through the cost of the upgrade, checks availability, and opens the floor plan to show how the carving station fits inside the buffet room and what it would look like. The couple decides. Ella updates the BEO, regenerates the invoice, sends a confirmation email, and secures the upgrade.

By the time they close the laptop, their wedding is one step closer to finished. Your coordinator wakes up Monday morning and sees a brief summary of the update.

Showing up at 9:47pm on a Saturday with answers, options, and a real conversation is first-class customer service. The couple does not forget it, and they mention it in their Google review.

Hollis & Reyes · Planning portal

Saturday 26 September · 160 guests · Grand Ballroom

Ella · in session

Ella

Saturday · 9:47pm

Hi Megan, hi Daniel. What would you like to look at tonight?

90 days to go

Good evening, Megan and Daniel

Plated, 3 courses

Floor plan

16 tables

Timeline

Ceremony at 4:30pm

Start a planning session

Dinner menu

Seasonal salad
Plated salmon
Roasted vegetables

Carving station

Added to your estimate

Available on your date

Buffet room

Carving station

Your wedding, updated.

Floor plan updated
BEO updated
Invoice regenerated
Confirmation emailed

Invoice 2 · regenerated

Carving station added · sent to Megan and Daniel

Session saved to the planning portal

Saturday · 9:47pm

18 minutes · 4 decisions

Monday, 8:02am

Monday summary for Dana: Hollis & Reyes added a carving station to the buffet room.

Same planning. None of the bottleneck.

Time invested
Zero hours per week on the basics.
After-hours coverage
24/7/365, including 2am on a Saturday.
Brand consistency
100% trained on your venue. Every couple gets the same information, the same treatment, and every answer sounds like your brand.
Note-taking
Videos, texts, emails, and phone calls auto-documented into the couple’s planning portal.
Documentation
Videos, texts, emails, and phone calls recorded and stored in the couple’s file.
The couple’s experience
Unlimited, on-demand meetings, immediate responses, first-class customer service.

Traditional planning meetings

Time investedZero hours per week on the basics.2 to 4 hours per meeting, per active wedding.
After-hours coverage24/7/365, including 2am on a Saturday.Missed or delayed.
Brand consistency100% trained on your venue. Every couple gets the same information, the same treatment, and every answer sounds like your brand.Depends on the coordinator, the time of day, their mood, and how consistently policies and pricing get applied.
Note-takingVideos, texts, emails, and phone calls auto-documented into the couple’s planning portal.Scattered across emails, texts, in-person discussions, handwritten notes and sticky notes, at risk of miscommunication.
DocumentationVideos, texts, emails, and phone calls recorded and stored in the couple’s file.Little to none, which produces the famous line “I was told…”
The couple’s experienceUnlimited, on-demand meetings, immediate responses, first-class customer service.Long waits between meetings, invoices and proposals. Decision overload. Stressful.

AI planning meetings

Time investedZero hours per week on the basics.2 to 4 hours per meeting, per active wedding.
After-hours coverage24/7/365, including 2am on a Saturday.Missed or delayed.
Brand consistency100% trained on your venue. Every couple gets the same information, the same treatment, and every answer sounds like your brand.Depends on the coordinator, the time of day, their mood, and how consistently policies and pricing get applied.
Note-takingVideos, texts, emails, and phone calls auto-documented into the couple’s planning portal.Scattered across emails, texts, in-person discussions, handwritten notes and sticky notes, at risk of miscommunication.
DocumentationVideos, texts, emails, and phone calls recorded and stored in the couple’s file.Little to none, which produces the famous line “I was told…”
The couple’s experienceUnlimited, on-demand meetings, immediate responses, first-class customer service.Long waits between meetings, invoices and proposals. Decision overload. Stressful.

Traditional planning meetingsAI planning meetings

Same planning. None of the bottleneck.
Topic	Traditional planning meetings	AI planning meetings
Time invested	2 to 4 hours per meeting, per active wedding.	Zero hours per week on the basics.
After-hours coverage	Missed or delayed.	24/7/365, including 2am on a Saturday.
Brand consistency	Depends on the coordinator, the time of day, their mood, and how consistently policies and pricing get applied.	100% trained on your venue. Every couple gets the same information, the same treatment, and every answer sounds like your brand.
Note-taking	Scattered across emails, texts, in-person discussions, handwritten notes and sticky notes, at risk of miscommunication.	Videos, texts, emails, and phone calls auto-documented into the couple’s planning portal.
Documentation	Little to none, which produces the famous line “I was told…”	Videos, texts, emails, and phone calls recorded and stored in the couple’s file.
The couple’s experience	Long waits between meetings, invoices and proposals. Decision overload. Stressful.	Unlimited, on-demand meetings, immediate responses, first-class customer service.

Where every decision lives

Every video session, every email exchange, every voice call, every text reply, every meeting note flows into the same live artifact: the couple’s planning portal. Couples watch their wedding take shape in real time. Your team gets a single source of truth for execution.

Ella plans. Your team executes.

EllaPlanned with the couple

Every decision
Every meeting note
Every vendor detail
Every family preference

Organized, timestamped, ready.

DDanaEvents directorReceived

Final walkthrough
Rehearsal
The wedding day

AI does not replace your wedding-day coordinators. It replaces the hundreds of small administrative tasks that bury them for nine straight months before they ever get to the rehearsal dinner.

Your coordinators inherit a complete record the moment they need it. Every decision, every meeting note, every vendor detail, every family preference: already organized, already timestamped, already where the coordinator expects to find it.

Ella does not get tired. She does not lose context between meetings. She does not forget a couple’s grandfather’s name. She hands off to your team at the moment they are most valuable: final walkthrough, rehearsal, and the wedding day itself.

More planning. Less overhead. Better bookings.

Ella lets your venue offer unlimited face-to-face planning capacity without adding headcount. The hours your coordinators used to lose to note-taking, reminder-sending, and email-chasing come back into the parts of the business that produce revenue and develop relationships.

Venues typically see efficiency gains and stronger conversion metrics within the first 90 days, and the planning meetings are usually where owners feel the difference first.

Backed by our promise

A 90-day performance commitment.

Alpha Venue is built on accountability. If your AI video planning agent has not delivered meaningful operational improvement within your first 90 days, we will continue working with you for an additional three months at no additional cost.

Confident in the system. Committed to the outcome.

Read the full guarantee

Bring 24/7 video planning to every couple.

AI video planning meetings convert more of the leads you already have, retain more of the couples you already close, and run leaner without burning out your team. If your venue is busy but still losing hours to planning, this is the system that reclaims them.

Apply for enrollment See if your venue qualifies

We only onboard venues we believe we can help. If approved, we will reach out within 48 hours to schedule your personalized consultation.